INSTRUCTIONS FOR ENTERING MARCHING BAND CONTEST
FOLLOW ALL INSTRUCTIONS AND SUBMIT ALL FORMS AS REQUESTED

Please note: all entry fees and required forms are to be postmarked by the appropriate entry deadline date. 

Region 32 Mailing Address

UIL Region 32 Music

Greg Hames, Executive Secretary

338 Drury Ln.

Auston, TX 78737

uilregion32@gmail.com - 972-742-4317

  • UIL business - do these during summer band:
    • Professional Acknowledgement Form - All high school coaches, academic sponsors, music directors, and One-Act Play directors are required to fill out and have notarized this Acknowledgement Form at the beginning of employment.  The form is to be filed in the Superintendent’s Office or as designated by the local district.
    • Parent/Student UIL Marching Band Acknowledgement Form - You must have a signed copy of this form on file at your school for every student participating in marching band. Once you have a valid form on file for a student, it is not necessary to get a new form signed each year, only for new students. Both parent and student must sign the form.
    • You must complete the Marching Band Safety Training - you must do this every year.
  • Register on www.texasmusicforms.com or through Charms.
    • Only register once.
    • Choose a user name and password that you will remember.
    • Your name, as the director of a group, will appear on all forms exactly as you type it on your registration. The person who logs on to texasmusicforms.com and submits the entry is whose name will appear as the director on the forms.
    • There is a place to list additional directors for a group when you complete your contest entry form at www.texasmusicforms.com.
  • Log on to www.texasmusicforms.com to enter contest. Click "Form 2" to submit your entry for marching contest and follow the prompts.
    • If this is your year to advance to Area and you intend to participate if you qualify, but sure to check the box on the entry screen indicating such and that you have the approval of your administration.
  • After submitting your entry
    • Click on "Review Entries;" 
    • Then click "Print Invoice." The system automatically calculates your fees and creates an invoice (Form 1A) that you can use as your official paperwork to request payment. 
    • PRINT TWO COPIES - one for your payment request and one for your records.
  • Click here for entry fee information. Fees should be mailed by the entry date. Remember that there is a $50 late fee for late entries.

Region 32 Music

  • If you wish to make a video of your performance you must complete the Educational Use Agreement. UIL will permit any school completing this agreement to create an educational use video using a videographer of your choice. 
  • Please read your UIL Constitution and Contest Rules for all information concerning Region, Area and State Marching Contest.
  • 37 DAYS BEFORE CONTEST (see deadline schedule), submit your marching entry through texasmusicforms.com. Print copies of invoice for payment request and for your records.
  • In summary: 37 DAYS BEFORE CONTEST (see deadline schedule), the following items should be fully completed and SUBMITTED TO UIL REGION 32 MUSIC:

    • Completed Announcer's Script (click the link, print and fill out the form). [Fillable version: Announcer's Script]

    • Completed Statement of Compliance (click the link, print and fill out the form).
    • Check or money order for total amount due.
    • If this is your year to advance to Area and you intend to participate if you qualify, be sure to check the box on the entry screen indicating your intent to participate and that you have the approval of your administration.
  • ON THE DAY OF THE CONTEST, bring 1 copy of the official Form 1 listing all eligible students who will perform, signed by your principal. â€‹(You may scan and email this form earlier if you wish - uilregion32@gmail.com)